Present Policy of recruitment as ALP

At present, vacancies in the category of Diesel / Electric Assistants are filled up as per Railway Board letter No. E(NG)I-90/PM7/34/Vol-II dated 02.09.1998 as under:

(i)               50% of the vacancies to be filled up from amongst the volunteering Diesel/Elect. Loco fitters/Diesel Elect. Loco Group-D staff in the manner and subject to the conditions laid down in Board’s letter dated 25.4.97.

(ii)             50% of the vacancies plus the shortfall, if any, against (i) above by direct recruitment through RRBs.

Further in 2002 the mode of filling up the vacancies in the category of Diesel Assistant/Electric Assistant in the running cadre was relaxed by permitting surplus group ‘C’ and ‘D’ staff of Workshop/C&W Depot/Electrical (TRD)/Electric (General).


Minimum  Educational Qualification for ALP

Presently, the educational qualification for recruitment of Assistant Loco Pilots (ALP) is Matric plus ITI in the specified trade/act apprenticeship or diploma in Mechanical/Electrical/ Electronics in lieu of ITI.   Ministry of Railways vide their order No. E(NG)II/2000/RR-I/47 dated 03.08.2001 have issued instructions prescribing minimum educational qualifications for various categories of staff.



Railway Board vide letter E(MPP)/2009/3/14 dated 05.06.2009 have issued “Revised Training Programme for Assistant Loco Pilot” and as per programme, an Assistant Loco Pilot is required to undergo an initial training for 17 weeks (25 weeks for dual traction training) at the time of his first appointment.  Detail of the programme as under:


Further, at every three years interval, an Assistant Loco Pilot as well as a Loco Pilot is required to undergo a refresher course for three weeks.   At the time of promotion from Assistant Loco Pilot to Loco Pilot (Goods) and from Loco Pilot (Goods) to Loco Pilot (Passenger), the promotional training is imparted for twelve weeks and eight weeks respectively. The various courses of training are as under:


Name of Course

Stage of training

Period of training



Induction from RRB/Lateral induction from maintenance to Assistant Driver  (Mech./Elect.)

17 weeks



Promotional course from Asst. Electric Driver/ET to Goods Driver (Elec. Drivers)

13 weeks



Promotional course from Electric Goods Driver to Passenger Driver/Motorman (Elec. Drivers)

8 weeks



Promotional course from Asst. Diesel Driver to Goods Driver (Diesel Drivers)

13 weeks



Promotional course from Goods Driver to Passenger Driver (Diesel Drivers)

8 weeks



Refresher course for Asst. Drivers (Electric Drivers)

3 weeks



Refresher course for all Electric Drivers (Electric Drivers)

3 weeks



Refresher course for Asst. Drivers (Diesel Drivers)

3 weeks



Refresher course for all Diesel Drivers (Diesel)

3 weeks



Railway Safety Review Committee had recommended harnessing of the latest technologies such as simulators for imparting training, extensive use of computers as a vital training tool and the predominant focus on   the   practical, hands-on side of training. The Railway Safety Review Committee had also recommended that the initial and refresher training capsules for Asst. Loco Pilots and Loco Pilots be reviewed in their entirety, so that greater emphasis is placed on practical training and the use of the latest training aids such as simulators and interactive computers.

Locations of Simulator over IR are as under:    

S. No.






























Golden Rock































Medical Examination for Running Staff (as per IRMM)


510. Classification of staff  -  for the purpose of visual acuity and general physical examination of candidates and of serving Railway employees, the non-Gazetted Railway services are divided into the following broad groups and classes.





A. Vision tests required in the interest of public safety

A-1. Foot plate staff, Rail car drivers and Navigating staff

 ( For foot plate staff see para 520).


A-2. Other running staff, Other shunting staff, Point lockers Station masters, and other staff in operative control of signals.


A-3 Loco, signal and transportation Inspectors, staff authorised to work trolleys, Yard supervisory staff, Road motor drivers and gate keepers on level crossings.


B. Vision tests required in the interest of the employee himself or his fellow workers or both

B-1 Such station and yard non supervisory, shed and other staff , excluding shed man, as are engaged on duties where . failing eye sight may endanger themselves or other employees from moving vehicles, road motor drivers, permanent way mistries, gang mates, keymen, and staff of the Railway Protection Force.


B-2 Certain staff in workshops and engine rooms engaged on duties when failing eye sight may endanger themselves or other employees from moving parts of the machinery and crane drivers on open line.


C. Vision tests required in the interest of administration only

C-1. Other workshop and engine room staff, shed stockers and other staff in whom a higher standard of vision than is required in clerical and kindred occupation is necessary for reasons of efficiency and others not coming in group A or B


C-2 Staff in clerical occupations not included in A,B and C-1



512. Vision tests –


(1) Acuity of vision:- The following are the tables of standards of visual acuity requirements.:


(A) Standards at examination on appointment:



Distant vision

Near vision


6/6, 6/6 without glasses with fogging test(must not accept +2 D)

Sn.0.6, 0.6 without glasses


6/9, 6/9 without glasses (no fogging test)



6/9, 6/9 with or without glasses. Power of lenses not to exceed 2D.

Sn.0.6, 0.6 with or without glasses.


6/9, 6/12 with or without glasses. Power of lenses not to exceed 4D.

Sn. 0.6, 0.6 with or without glasses when reading or close work is required


same as above



6/12, 6/18 with or without glasses.



6/12, nil with or without glasses.

Sn. 0.6 combined with or without glasses where reading or close work is required




a) No glasses are to be permitted at the time of initial recruitment of Railway Protection Force staff where their medical category is B-one.


b) Candidates in C-1 and C-2 medical categories having power of glasses of more than 4 D should be examined by an eye specialist and may be declared fit if there is no evidence of any progressive eye disease.

(Bd.'s No 83/H/5/16 dt. 17/04/1984)



Standards at re-examination during service:


The standards at re-examination would apply only for employees with not less than six years service. This could be permanent or temporary, including continuous service as casual labour, if in the same medical category.



Distant vision

Near vision


6/9, 6/9 or 6/6, 6/12 with or without glasses. Naked eye vision not below 6/60, 6/60 Power of lenses not to exceed 4D.

The combined vision with or without glasses should be the ability to read ordinary print. Where reading or close work is required. Where reading or close work is required, the combined near vision should be Sn 0.6



6/9, 6/12 or 6/6, 6/18 with or without glasses Power of lenses not to exceed 4 D. Naked eye vision not below 6/60.

As above


6/12, 6/12 or 6/9, 6/18 with or without glasses.  Power of lenses not to exceed 6 D. Naked eye vision not below 6/60.

As above



6/12, 6/18 with or without glasses. Power of lenses not to exceed 8 D.

As above


6/12, 6/24 with or without glasses. Power of lenses not to exceed 8 D.

As above


As above

As above


6/18, nil or combined 6/18 with or without glasses.

Sn. 0.6 with or without glasses where reading or close work is required.


6/24, nil or 6/24 combined with or without glasses.

As above



(10) Cataract:


Employees with aphakia : -  Employees operated for cataract by conventional surgery resulting in aphakia, irrespective of acuity of vision with glasses will not be permitted to continue in categories other than C-1 and C-2.


Employees with Pseudoaphakia : -  Employees having undergone intra ocular lens implant surgery (Posterior chamber I.O.L) will be allowed to continue in service in categories A-3 and below; provided that all employees undergoing Posterior I.O.L surgery will be subjected to complete ophthalmic assessment by an ophthalmologist at monthly intervals post operatively till the findings become stable or for a maximum period of six months to see if they can attain the visual standards required for the A-3 category. In case of

failure of the employee to reach the standards of A-3 in six months following surgery he/she will be declared fit in the category in which his/her visual standards allow him/her. Subsequent P.M.E.s of such employees only with reference to ophthalmologic check up will be done at six monthly intervals by an ophthalmologist, keeping in view, the possibility of upgrading the medical category on improvement of the visual abilities of the employee (which in some cases is possible). Their cases can be reviewed once every six months.


Employees in B-1 having undergone I.O.L implant surgery will be allowed to continue in their original category with subsequent medical examination done every year instead of the usual schedule.

(Bd.'s letter No. 88/H/5/3 dt. 07/02/96)


Note:  -  Posterior chamber Intra Ocular Lens implantation(PCIOL) in one or both Eyes shall not be a bar for the inservice

Aye two (A2) category staff to continue in the respective category after cataract surgery of one eye/eyes provided his /her visual acuity comes up to the prescribed standard. The periodicity of Periodical Medical Examination (PME) for A2 in IOL cases would be as under :


1st PME 6 weeks after surgery


2nd PME 6 months after the first PME after the PCIOL


Subsequent PMEs after the completion of one year from the previous PME


All PMEs will have to be conducted by Ophthalmologists only in such cases

(Bd’s No 2002/H/5/1 dt 5-2-2004)


The relaxation given vide Bd’s letter NO above will also be extended to in-service employees in Aye two category who have undergone IOL (PC) inplant I one or both eyes prior to 5-2-04. However all such cases will be examined by a Medical Bd including one seye specailist./ Based on the recommendtions of the medicla Board and it being accepted by CMD of the zone the in service employee can be permitted to continue in Aye-two category.

(Bd’s No 2002/H/5/1 dt 2-7-2004)



(F) Special Medical Examination :


The staff in the categories A-1, A-2, A-3 should be sent for special medical examination in the interest of safety under the following circumstances unless they have been under the treatment of a Railway Medical Officer.:-


(a) Having undergone any treatment or operation for eye irrespective of the duration of sickness.


(b) Absence from duty for a period in excess of 90 days. In case of A-1, A-2 and A-3 an employee may be asked to give an undertaking to his supervisor when reporting back to duty after leave or absence, irrespective of the period, that he has not suffered from any eye disease or undergone an eye operation 81

( Bd.'s No 79/H/5/30 dt. 03/06/80)



515. Authority from responsible departmental superior required prior to examination:-


(1)             Examiners will grant certificates under these regulations only to such candidates or Railway employees as hold authority from their departmental superior to present themselves for examination. The forms to be used are given in annexure V and VI of this chapter.


(2)             Authority to present himself for the medical examination should not be granted to any candidate who has at any time been pronounced unfit for Government employment by any duly constituted medical authority. Candidates should be warned to disclose any previous rejection from Government employment on medical ground.


(3)             The onus of sending the candidate or a Railway employee for medical examination is that of the employing department.


(4)             The employing branch or the department will in every case be responsible for the punctual appearance of the Railway employee, particularly the operating staff concerned with train passing duties, before the appropriate authorised medical examiner. For this purpose, the staff should be relieved on or before the due date for medical examination. It will not be exactly the date when the re-examination falls due, but it will be the month in which this falls due, so that he can appear for P.M.E any day during the month. This does not, however, mean that staff should be relieved and kept idling for an indefinite period but it should be ensured, in co-ordination with the medical department, that staff are medically examined invariably on or near about the due dates.



516. Identification of the examinees:- In order to ensure the identity of the examinee, the recruiting or employing branch or department will, furnish a list of examinee's permanent physical marks of identification in the forms as given in annexure V and VI referred to in para 515 above. The examinee's signature or thumb impression is also to be obtained on the forms as given in annexure IX and Annexure X to this chapter and this will be verified afterwards by the branch or department concerned. The recruiting or employing branch or department will, in the following cases, however, provide that the examinee is accompanied by a

responsible member of the branch or department, to whom he is known, to act as a guarantor.


(i)               When the candidate/employee is having no distinguishable marks of identification,


(ii)             When the candidate/employee is having a number of moles/scars on the body that it would be very difficult for the examiner to identify the moles/scars even if they were to be represented to the best of their ability by the employing branch/personnel department.



520. Standards for Foot-plate staff in A-1:-




Medical Examiner


D.M.O or above specifically nominated by C.M.D. A special training of 7 days may be imparted to all the doctors undertaking the medical examination of drivers to familiarise them with relevant rules




Every four years from the date of appointment till the date of attainment of 45 Yrs, every 2 yrs up to 55 Yrs, and thereafter annually till retirement



 (1) At the time of entrance in A-1:


(i)                           At the time of appointment, a thorough and stringent medical examination including M.M.R /Xray(chest), ECG, Urine examination, Blood sugar estimation, Fundus examination or any other investigation/observation as deemed fit by the medical examiner is to be done keeping in mind Hypertension, Diabetes, Ischemic Heart Disease, Hearing, Mental condition/Reaction of the candidate.

(ii)                         Vision: As detailed in Para 512 for A-1 candidates,


(2) During Periodical examination of employees in A-1 :


(i)               Thorough physical examination, detailed eye examination, M.M.R/X-Ray chest, Fundoscopy, Urine analysis, Fasting Blood sugar, and any other examination/investigation as deemed fit by the examiner, keeping in mind , inter-alia the following conditions:


a)    Blood Pressure: The peripheral blood pressure with medication should not be above 140/90 up to the age of 50, 150/90 up to 55 Yrs and 150/95 up to superannuating age Ganglion blocking drugs are not permitted for control of hypertension.


b)    Diabetes : If controlled by diet alone- to be considered fit for all categories. If controlled by drugs, not fit as a driver except for shunting duty in the yard.


c)     Ischemic Heart Disease: Candidates and employees suffering from Ischemic Heart Disease will not be passed fit. Relevant investigation in this context should be done where necessary.


d)    Ear examination: Hearing should be normal. Hearing aids are not allowed. There should be no chronic ear discharge.



(ii)             Vision: As detailed in Para 512 for A-1 employees.


(iii)           The examiner should specifically mention in the report that


a)    Contact lenses are not being used,


b)    No Intra Ocular Lens implant is present and


c)     No Radial Keratotomy has been done.


(iv)           Drivers should be mentally agile with normal reactions


(3)   All the drivers and motormen should carry the health cards, provided to them and should present this to the doctor during P.M.E for making necessary entries on results of P.M.E including X-ray chest and special instructions, if any. Whenever the  Drivers/Motormen report to the hospital for sickness, the same should be recorded in the Health card in the appropriate column. Whenever any P.M.C is to be endorsed by the doctor, the particulars of incidence of such sickness should also be recorded in the Health Card.


(4)   At the time of entrance into service and at the time of each P.M.E. declaration as given in Annexure VII & VIII to this Chapter has to be obtained from all drivers.

(Rly Bd.'s letter No.88/H/5/12 dt.. 29/10/1993 and No.ENG/1/82/RE/3/4 dt. 31/12/1982)





 901.  Running Allowance for staff performing running Duties 

1. Running Allowance Rules are called "The Rules for the payment of Running and other Allowances to the running staff on the Railways" coming to force with effect from 1-8-1981. 

902.  2. In the provision of these rules, the following terms shall have the meaning assigned to them   for the purpose of payment of Running and other Allowances to the running staff :— 

(i) "Competent authority" means the President of India or any authority to whom the power to amend or interpret these Rules may be delegated or any authority in whom powers are vested by or under these Rules. 

(ii) "Day" means a calendar day beginning at midnight of a day/date and ending at midnight of the following day/date. The concept of "Rostered Day" as existing hitherto shall be abolished with effect from 1-8-1981. 

(iii) "Running duties" mean duties directly connected with the movement of trains and performed by running staff while employed on moving trains or engines including shunting engines. 

(iv) "Running staff" performing "running duties" shall refer to Railway servants of the categories mentioned below :



(a) Drivers, including Motormen &  Rail   Motor Drivers but excluding Shunters.

(a) Guards

(b)  Shunters

(b) Assistant Guards

(c)  Firemen, including Instructing Firemen, Electric Assistant on Electric Locos and Diesel Assistant/Drivers. Assistants on Diesel Locos.



(v) "Running   Allowance" means an allowance ordinarily granted to running staff in terms of and at the rates specified in these rules, and/or modified by the Central Government in the Ministry of Railways (Railway Board), for the performance of duties directly connected with charge of moving trains and includes a "Kilometrage Allowance" and "Allowance in lieu of kilometrage" but excludes special compensatory allowances. 

(vi) "Terminal" means station/yard from which trains start after formation or the station/yard at which they terminate and does not include Roadside stations. 

(vii) "Shunting (Section or pick-up) train" means a scheduled goods train regularly run for picking up and detaching wagons, either loaded or empty, at roadside stations. 

(viii) (a) "Emergency shunting" includes attaching/detaching of all wagons which have developed hot axles or wagons which are not fit to run. 

(b) "Occasional shunting" includes all attaching/detaching of inspection carriages. 

(ix) "Through Goods Trains" means a train which is scheduled to run from one terminal to another (including those stabled enroute and stabled trains which are picked and cleared) and which ordinarily has shunting planned at only one station/point with one emergency or  occasional shunting, with provision for shunting at one or more station/point in exceptional circumstances. It includes light engines run on traffic account.  

(x) "Tranship (van) train" means a scheduled goods train regularly run for picking up and delivering consignments of smalls at stations. SQT/ASQT services which were hitherto covered under this category shall be discontinued with effect from 1-8-1981. 

(xi) "Shunting/Van Goods /Works train" means a goods train which is run to perform scheduled sectional work and which is required to do shunting at more than one station/point and which may also be required to do  emergency/occasional shunting.  

(xii) "Ballast, Material and Crane, Specials" means trains working on departmental account for the carriage of ballast or material or for the haulage of cranes,

(xiii) "Breakdown and Medical Relief train" means train working on departmental account on breakdown duties or for Providing medical relief on account of accidents etc. 

(xiv) "Light engines on mechanical account" means light engines proceeding for repairs to shops/sheds after repairs in shops to sheds and after temporary repairs to shops when they are unfit to work a train. 

(xv) "Departmental train" means a train working on departmental account and includes ballast trains, Breakdown relief trains, material trains and light engines on mechanical account. It also includes the following services 

(a)   unloading coal or pump boiler at the pump houses while working light engine or train; 

(b)  light engine ordered with engineering representatives to certify the track; 

(c)  light engine ordered with water tender from one station to another. 

The following services are to be treated as ordinary services :— 

(a)   Inspection specials or   specials with Railways Officials in cases of emergency e.g. GM's Inspection specials, Divisional Inspection  Specials; 

(b)  "Damaged rake specials and trial rake specials". 

(xvi) (a) "Stationary posts" refers to all posts excluding those specified under item (iv). 

(b) "Stationary duties" refers to duties performed other than running duties specified under item (iii). 

(xvii) "Regulations" means the Hours of Employment Regulations in so far as they apply to running staff. 

(xviii) "Signing on" and "Signing off" shall have the same meaning as in Hours of Employment Regulations. 

903. Pay element in running allowance:- 30% of the basic pay of the running staff will be treated to be in the nature of pay representing   the pay element in the Running Allowance. This pay element would fall under clause (iii) of Rule 1303-FR-9 21 (a) i.e. "emoluments which are specially classed as pay by the President". 

904. Dearness Allowance on the pay element of Running Allowance:-The running staff shall be paid Dearness Allowance, at the appropriate rates sanctioned by the Government from time to time, on their basic pay plus the pay element of Running Allowance i.e. 30% of the basic pay. 

905.   Types of Allowances admissible to Running Staff :-Running staff shall be entitled to the following allowances subject to the conditions specified by or under these rules :— 

(i) Kilometrage Allowance for the performance of running duties, in terms of and at the rates specified in these rules.

(ii) An allowance in lieu of kilometrage (ALK) for the performance of stationary duties such as journeys on transfer, joining time, for attending enquiries or law courts on Railway business, attending departmental  inquiries as Defense Counsel or witness, Ambulance classes, volunteer duty in connection with Territorial or other similar Fund and Staff Loans Fund Committees, meeting of Railway Institutes, Welfare and Debt Committees, Staff Benefit Fund and Staff Loan Fund Committees, Staff and Welfare Committees, for attending the meetings of Railway Co-operative Societies in cases where special casual leave is granted for doing so, medical and departmental examinations, participating in recognized athletic contests and tournaments, scouting activities and Lok Sahayak Sena Camp, representing recognized labor organizations, attending periodical meetings with District Officers,   Heads of Departments and General Managers, attending First-aid classes, undergoing training in carriage sheds and as worker teacher under the Workers' Education Scheme attending training schools for refresher and promotion courses, undergoing sterilisation operation under Family Planning Scheme appearing in Hindi Examination Guards booked on escort duty of treasure and other insured parcels on trains, Drivers and Firemen when kept spare for a day or two to enable them to examine and clean the engines thoroughly before being deputed to work special trains for VIPs,   or   any other duties which may be declared in emergencies as qualifying for an allowance in lieu of kilometrage. 

(iii) Special Compensatory Allowances 

The running staff are eligible for the following compensatory allowances under the circumstances and at the rates specified in these rules :— 

(a)  Allowance in lieu of Running Room facilities. 

(b)  Breach of rest allowance. 

(c)  Outstation  (Detention) Allowance. 

(d)   Outstation (Relieving)  Allowance. 

(e)  Accident Allowance. 

(iv) An officiating Allowance when undertaking duties in higher grades of posts open to running staff or in stationary appointments.

906. Kilometrage Allowance

(i) The rates of Running Allowance for every 100 kms. shall be as specified by the competent authority from time to time. 

(ii) The dual rate system of payment of kilometrage Allowance (III A and III B rates) as in vogue prior to 1-8-1981 shall be abolished w.e.f. 1-8-1981. Accordingly, with the commencement of these rules, no distinction shall exist among the running staff working different types of trains, in the matter of payment of Kilometrage Allowance. The rates of Kilometrage Allowance for the performance of running duties shall, however, be different from those applicable for shunting duties performed by shunting staff. The rates of Kilometrage Allowance introduced w.e.f. 1-11-1986 on account of the revision of scales of pay and increase in the rates of TA/DA shall be as under :— 

S. NO.

Category of Running staff

New scales of pay (in Rs.)

Revised rates of running Allowance per 100 km. * introduce w.e.f. 1-11-1986 (in Rs.)


Mail Driver




Passenger Driver




Goods Driver




First Fireman/Diesel Astt/Electric Asstt.






12.75 (Shunting duties)


Second Fireman






9.90 (Shunting duties)






Mail Guard




Passenger Guard




Goods Guard .




Assistant Guard/Brakesmen



*No. PC IV/86/Imp/24 dated 24-4-1987.   

employed for shunting duties on shunting engines, the rates prescribed above shall be applied after equating each hour's work (from 'signing on' to 'signing off') to 15 kms. 

2.  Kilometrage shall be calculated according to the distance shown in the Working Time Tables in vogue in the Railways from time to time on the basis of the actual or computed kilometrage performed. 

3.  Except as otherwise specified by or under these rules, the rates shown above  are inclusive of all duties performed from time to time of 'signing on' to the time of 'signing off', including engine or train attendance, all incidental detentions and all other items of work related to or incidental to running duties. 

907. Allowance in lieu of Kilometrage (ALK) 

When running staff are engaged in or employed on non-running duties as specified in Rule     3 (ii) above, they shall be entitled to the payment of an allowance in lieu of Kilometrage as indicated below for every calendar day for such non-running duties as may be required to be performed by them : 

(a)  When such non-running duties are performed by the running staff at their   headquarters, they shall   be paid the pay element of the Running Allowance, namely, 30%  of the basic pay applicable for the day. 

(b)  When such non-running duties are performed by the running staff at outstations, they shall be paid ALK at the following rates :—


S. No.

Category of Running Staff

New scales of pay


Revised rates of ALK (160 km.) per day w.e.f. 1-11-1986*



Mail Driver




Passenger Driver




Goods Guard




First Fireman/Diesel Astt/Electric Asstt.




Second Fireman








Mail Guard




Passenger Guard




Goods Guard .




Assistant Guard/Brakesmen



*No. PC IV/86/Imp./24 dated 24-4-1987. 

Provided that, if during the same calendar day, a member of the running staff is engaged in running as well as non-running duties and if the non-running duties are of four hours' duration or more, he will draw both the kilometrage Allowance for the trip performed as well as the Allowance in lieu of Kilometrage, in full, for the non-running duty performed.  

Note : 1. Allowance in lieu of kilometrage shall also be admissible for the intervening

Sundays/holidays while undergoing training for promotion/refresher course at outstations.  

2.  When running staff attend training schools for refresher and promotion courses and Lok Sahayak Sena Camp at a place outside their headquarter and where free messing is provided, they shall be entitled to payment of ALK at half the normal rates  specified at Rule 907 (b) above. 

3.  Guards undergoing training as Section Controllers and Drivers undergoing training as Power Controllers in Zonal Schools or in Control Offices, before promotion as such and provided they are not accommodated against non-running   posts during the period of training are entitled to ALK at half rate or full rate depending on whether free messing is or is not provided to them. 

908. Allowances in lien of Running Room facilities

(i) At outstations where running rooms are not provided, running staff may be paid a compensatory allowance known as "Allowance in lieu of running room facilities" at the rates specified for every 24 hours or part thereof reckoned from the time of "signing off" at the outstation subject to the period of rest exceeding four hours between train arrival and train departure timings :—


Rates w.e.f. 1-8-81

Revised rates w.e.f. 1-6-84













Firemen/Diesel Asstt./Electric Asstt.



Assistant Guard (Brakesman)



(ii) This allowance shall be admissible at roadside stations irrespective of whether the train terminates there or not.  

(iii) In respect of running room where cooks are not provided, the allowance shall be admissible at half the rates specified in para (i) above.

 (iv) In the case of Ballast and Material trains and trainship Goods Vans, the staff taking rest in Crew Rest Vans may be paid on allowance at half the rates of the Allowance in lieu of Running Room facilities during the halts as cooks are not provided in the rest vans.

 (v) The allowance shall not be payable if rest facilities are made available even if running rooms as such do not exist.

 (vi) This allowance shall also not be admissible to running staff who are not sent to outstations on stationary duty.

 909. Breach of Rest Allowance

 (i) Breach of Rest Allowance shall be granted to running staff who are detailed for running duties in the following circumstances :—

 (A)   When running staff who work a train to an outstation and return to their headquarters are detailed for running duty :—

(a)   before completion of 16 hours' rest at headquarters when the total period of duty immediately before the rest was for 8 hours or more; and 

(b)  before completion of 12 hours' rest at headquarters when the total   period of duty immediately before the rest was for less than 8 hours. 

(B) When running staff like Shunters and staff manning suburban services, who avail of daily rest at headquarters are detailed for running duty : 

(a)   before completion of 12 hours' rest when the total period of duty immediately before the rest was for 8 hours or more; and

(b)  before completion of 8 hours' rest when the total duty immediately before the rest was for less than 8 hours. 

(ii) The allowance shall be payable as Overtime Allowance under Hours of Employment Regulations at the rate of 2 hours for every hour by which rest falls short of the prescribed hours of rest, periods of less than half an hour being neglected and those of half an hour or more shall be rounded off to one hour on each occasion of breach of rest. 

(iii) The scale of rest applicable to running staff on rostered duty at headquarters (like shunting duty etc.) would remain unchanged. However, suburban staff performing "double details" with rest in a running room/rest room between the two details shall be given liberalized scale of rest of 12 hours or 16 hours depending on whether the total duty hours is less than 8 hours or 8 hours and more. They will however, not be entitled to be paid any Breach of Rest Allowance.


(a) In no case shall running staff be called upon to go out under 6 hours' rest except when unavoidably necessary as in. the case of accident or breakdown. 

(b)   When a member of the running staff,   after performing a short trip, is again called on fresh duty within one hour, the interval should be treated   as running duty for purposes of determining whether he is entitled to Breach of Rest Allowance in case he is called back to duty before completing 12 hours' rest. 

(c)   Duty on ballast, departmental trains etc. is to be treated as running duty in accordance with the definition given in Rule 3 (iii). 

910. Outstation (Detention) 

(i) When running staff are detained at outstations for more than 16 hours from the time they sign off duty, they shall be credited with 70 km. for every 24 hours or part thereof after the expiry of 16 hours from the time of "signing off."

 (ii) At an outstation where running rooms are not provided, running staff shall be entitled, in addition, to Allowance in lieu of Running Room facilities at the rates specified in Rule 9(i).

911. Outstation (Relieving) Allowance

 (i) This allowance shall be payable to running staff deputed to work temporarily stations outside their headquarters either on running or stationary duties. Payments will be made as the rates specified in Rule 11 for Outstation (detention Allowance for each day reckoned from the date of arrival at the outstation.  

(ii) The allowance shall be regulated in the following manner :—

(a)  when the running staff are sent to an outstation to officiate in higher posts, allowance  shall be paid for a period of 14 days only. 

(b)   when running staff are sent to an outstation in the same capacity, the allowance shall be paid for a maximum period of 2 months. 

(c) the period of journey to and from the relieving station shall be treated as duty, either Spare or running, and the allowance paid accordingly.  

912.  Accident Allowance 

Running staff who are held up at any station other than their headquarters due to an accident for a period exceeding 8 hours, shall be paid an Accident Allowance at the rate specified in Rule 911 for Outstation (detention) Allowance for every 24 hours or part thereof reckoned from the time of commencement of detention. If the period of detention does not exceed 8 hours, no payment will be made but the hours for which the staff are detained shall be counted towards hours of duty. 

913.  Officiating Allowance 

(i) The officiating allowance in respect of running staff officiating in running post shall be regulated as under: —

(a) When running staff are put to officiate in a "running post" for 30 days or less, they shall be entitled to pay as admissible in the lower grade plus Running Allowance at the rates and on the condition applicable to the higher grade in which they officiate enhanced by 15% (except in the case of Second Firemen put to officiate as First Firemen and Engine Cleaners put to officiate as Second Firemen for whom the enhancement will be by 30% of the kilometrage actually   performed for every such higher grade.

(b)  When running staff are put to officiate in a "running post" for more than 30 days, their pay in the higher post shall be fixed under the normal rules. 

(ii) (a) When running staff are put to officiate in a stationary post for more than 30 days, their pay will be fixed on the basis of their pay in the lower post plus 30% thereof representing the pay element of the Running Allowance. 

(b) The fixation of pay of running staff put to officiate in a stationary post for a period of 30 days or less, shall continue to be regulated in terms of para 911 (ii) (a) of Indian Rail way. Establishment Manual. 

(iii) In cases where the officiating arrangement is initially approved for periods exceeding 30 days the normal rules of fixation of pay will apply; where the period is initially for 30 days, the enhanced kilometrage allowance drawn upto 30 days should be allowed to stand but payments for periods beyond 30 days should be in accordance with the rules for normal-fixation of pay on promotion.

914. Minimum Guaranteed Kilometrage Allowance 

(i) The existing system of payment, as a rule, of a minimum guaranteed kilometrage in all cases where the kilometrage earned in a day falls short of a prescribed level, shall be discontinued with effect from 1-8-1981. 

(ii) However, each Railway shall identify such sections and circumstances which do not have the potential for enabling the running staff to earn adequate kilometrage within the stipulated duty hours. For these identified sections and circumstances, the running staff shall be paid at the rate of 120 kms. for the full stipulated duty hours.

 Note : The concept of rostered day shall be abolished w.e.f. 1-8-1981. 

915. Incentive scheme for through Goods Trains

(i) An incentive scheme for through goods-trains working on sections and in circumstances other   than those identified as per Rule 15 above shall be introduced w.e.f. 1-8-1981 and regulated as under:— 

(a) Steam traction:

Total Kilometrage Actually performed by the running staff

 Kilometrage to be paid for

0 to 60

Actual Kilometrage performed.,

61 to 100  

Do.  +40% thereof

101 to 150

Do. +50% thereof

151 and above

Do.  +60% thereof

  (b) Diesel and Electric Traction :

Total Kilometrage Actually performed by the running staff

Kilometrage to be paid for

0 to 125

Actual kilometrage performed.

126 to 175

Do.  +20% thereof

176 to 200

Do.  +30% thereof

201 and above

Do.  +40% thereof

 (ii) Inflation of kilometrage as indicated above will be applied with reference to the kilometrage actually  performed during one prescribed schedule of duty from "signing on" to "signing off". It will not be related to either trip or rostered day, which concept has been abolished in terms of Rule 15 above. 

Note : (a) The inflation of kilometrage shall not be applicable to ghat sections for which a separate method of computation is provided for in these Rules.  

(b) The distance, as a whole, has to be taken into account while giving the weightage according to the slabs.

 916.  Computation of Kilometrage for slow move Trains 

(i) Running staff working shunting and Van Goods trains will continue to be paid at double the kilometrage for the first 60 Kms. and at three times the kilometrage beyond that distance. 

(ii) In the case of Ballast and Material Trains, Crane Specials and light engines on mechanical account, the computation of kilometrage shall be at the rate of 20 kms. per hour subject to a maximum of 200 kms. for prescribed hours of duty, the period being reckoned from "signing on" to "signing off". 

(iii) In the case of Bretckdown specials and Medical Relief Trains the computation of kilometrage shall be at the rate of 25 kms. per hour from "signing on" to "signing off". 

Note : The inflation of kilometrage of slow moving trains in the above manner would not be applicable to ghat sections, for which a separate method of computation of kilometrage is provided for under these Rules. 

917.  Computation of Kilometrage for Passenger Services 

In the case of running staff working Passenger Trains, the   kilometrage shall be   computed   on   the following basis:-       

Hours of Duty from “Signing on” to Signing off

Kelometrage to be paid for

(a)  Upto 4 hours 

Actual kilometrage   subject to a minimum of 120 km.

(b) 4 hours and above but less than 5 hours.

Actual kilometrage subject to a minimum of 130 km.

(c)  5 hours and above

Actual  kilometrage  subject to a minimum of 150 km.


918. All SGT/ASGT services shall be discontinued w.e.f. 1-8-1981. However, Guards who were working SGT/ASQT services and were confirmed in their respective posts at the time of discontinuance of these services shall be granted protection of pay in the grade in which they were confirmed.  

919. Running Staff Working Pilots 

(i) In the case of running staff manning the Coal Pilots of Eastern and S.E. Railways, the target time for completion of trips shall be fixed on the following basis : 

(a)  From bahar line to bahar line and in those cases where the crew is taking over charge at outstations, it shall be fixed from the time of taking over charge of the engine to the time of handing over charge of the engine. 

(b)  In the case of engines, the target time shall be reckoned from train departure to train arrival. 

(ii) The Trip Allowance to the running staff working the Coal Pilots shall be paid at the rate of 160 kms. for  eight hours. 

(iii) In addition to the Trip Allowance, the running staff working the Coal Pilots shall be paid at bonus equivalent of 50 kms., if they perform the complete trips within the stipulated target time. 

(iv) The Coal Pilot guards of Eastern and S.E. Railways who perform commercial duties also, shall be paid commercial Duty Allowance of Rs. 50/- p.m. further revised to Rs. 100/- p.m. w.e.f. 1-1-1987. In the case of Guards who are engaged in this job Allow the part of the month, the Commercial Duty Allowance shall, w.e.f. 1-5-1982, be granted at the rate of Rs. 1.70 for each day on which commercial duties are performed, subject to a maximum of Rs. 50/- p.m. with effect from 1-1-1987, this daily rate has been revised to Rs. 3.30, subject to a maximum of Rs. 100/- p.m. 

(v) The provisions contained in sub-paras (i), (ii) and (iii) above shall be extended to the running staff working all Pilots and also to the loco and traffic running staff working in "Delhi Area" w.e.f. 1-8-1981. 

Note : In the case of jugglers which are utilized for picking up loads from adjoining yards/stations, the running staff who are booked for them for 8 to 10 hours, shall be paid at the rate of 120 kms. for the stipulated duty hours in terms of Rule 15 (ii).  

920. Shunting Duty Allowance : 

(i) Running staff working through Goods Trains and Shunting Van Goods Trains shall be paid shunting duty allowance to the extent and at the rates indicated below : 

(a)  For through Goods Trains—For shunting from 3rd station/point in one trip. 

(b)   For Shunting/Van. Goods trains—For shunting from the 4th station/point in one continuous spell of duty. 

The rates of the allowance for shunting at each station/point are as follows  :—





Firemen/Diesel Asstt./Asstt.  Electrical Driver 



(ii) When the main line crew is utilised for shunting duty at the terminals, which is preceded by or followed by train working, such shunting duty shall be paid for at the rate of 15 kms. per hour. 

921. Waiting Duty Allowance 

Waiting duty allowance at the rate of 15 kms. per hour upto 10 hours shall be paid to the running staff in the following cases :— 

(a) Waiting/Stand-by duty as per roster.  

(b)   Station duty including detentions on account of cancellation   of the   trains   or cancellation of booking of the staff   after they have reported for duty. 

(c)  Running staff kept back in administrative interest, such as booking for President's Special, Relief Trains etc. 

(d)  Waiting in steam in the case of President's Special. 

922. Ghat Sections 

(i) The following criteria shall be adopted for declaring a section as Ghat Section for the purpose of payment of running allowance on the basis of computation as indicated in sub-para (ii) below : 

(a)   The ruling/gradient of a section shall be the determining factor. 

(b)  Sections with a ruling/gradient of 1:40 or steeper shall be classified as Class I Ghat Section and those with a ruling gradient of 1:80 or steeper but less steep than 1:40 shall be classified as Class II Ghat   Sections. 

(c)   The distance   between two   adjacent   block sections shall be treated as a section for this purpose. 

(d)   The total length of the stretches in such a section having the gradients specified in sub-para (b) should have at least one third of the length of the section concerned. 

(ii) Computation of kilometrage for the purpose of payment of Running Allowance to the running staff working trains on a Ghat Section shall be made on the following basis :— 

(a)   In the case of running staff working trains on all Ghat Sections where the banker   is actually employed in assisting the train, the computation of kilometrage shall be five times the actual distance travelled. 

(b)   In all other cases  (including those where the banking engine is run as a light engine or assistance is not required), the computation shall be five times the actual   distance travelled in the case of Class I ghat section and three times the actual distance in the case of Class II ghat section. 

923. High Speed Trains  

The following criteria shall be adopted for classifying a train as 'High-Speed-Train' for the purpose of payment of Trip Allowance to   the running staff working such trains : 

(a)  The maximum permissible speed should not be less than 110 kms. in the case   of B.G. and 100 kms. in the case of M.G. 

(b)   The aforesaid limits of maximum permissible speed should   obtain over at least 50% of the total run of the train.

(c)   The average speed should be not less   than 66 kms. on the B.G. Section   and not less than 60 kms. on M.G. Section. 

(d)   The minimum distance between terminals of the trains should   be 400 kms. on B.G. and 300 kms. on M.G. sections.

(ii) A trip allowance at the following rates shall be paid to the running staff working High-Speed Trains and Rajdhani Express for completion of trips :—


Trip allowance  per trip

Revised   rates per trip w.e.f. 1-1-1986



Rs. 6.00

Co-Drivers-Drivers Gr. B  (if provided)

Rs. 3.00

Rs. 4.50


Rs. 3.00

Rs. 4.50

Asstt. Guards

Rs. 2.00

Rs. 3.00


(iii) The co-driver in respect of Rajdhani Express will be in the grade of Mail Driver i.e. Rs. 1640-2900(RS) and the co-drivers in respect of all other High-speed trains will be in the grade of passenger-driver viz. Rs. 1600-2660 (RS). 

924. Reckoning of Running Allowance as pay : 

(i) 30% of the basic pay of running staff shall be reckoned as pay for the following purposes : 

(a) Entitlement to Passes and P.T.Os.

(b) Medical attendance and treatment.

(c) Educational assistance.

(d) Fixation of pay in stationary posts.

(e) Compensatory (City)  Allowance,

(f) House Rent Allowance.

(g) Entitlement to quarter.

(h) Recovery of rent for quarters.

(i) Dearness Allowance/Addl. Dearness Allowance.

(j) Overtime Allowance,

(k) Leave Salary. 

(ii) For the purpose of educational assistance, 30% of the basic pay shall be reckoned as pay for determining the eligibility for all the scheme of assistance given to Railway employees for the education of their children/ward viz. reimbursement of tuition fees, children's educational assistance and subsidized hostels. 

(iii) For the purpose of retirement benefits, 55% of basic pay shall be taken into account in the case of running staff retired/retiring on or after 1-4-1979. 55% of basic pay shall also be reckoned as pay for the purposes of recovery of subscription towards Provident Fund. 

(iv) When running staff are on leave (including casual leave) they shall be paid their leave salary based on their basic pay plus 30% thereof and the other allowances including Dearness Allowance/Addl. Dearness Allowance due on such basic pay plus 30% thereof. 

(v) For the purpose of deduction of Income-Tax, 30% of the actual Running Allowance earned by the running staff shall be reckoned as pay and the balance 70% of the Running Allowance shall be exempted under section 10(14) of the Income-Tax Act, 1951, with effect from the financial year 1982-83   (Assessment Year 1983-84). 

(vi) The pay element in Running Allowance viz. 30% of basic pay is also reckoned as pay for the purpose of grant of Interim Relief in terms of Board's letter No.  PC-III-83/PC-IV/3(IR)   dated 2-8-1983. 


(a) While 30% of the basic pay of running staff will be taken into account for the purpose of determining entitlement to Passes and PTOs, the members of the running staff who were already entitled to a higher class of Passes/ PTOs on regular basis as on 31-7-1981, shall continue to be eligible to such Passes/PTOs. 

(b)   For the purpose of retirement   been fits, 55% of basic pay shall count as pay for calculating pension and DCRG as well as for special contribution to PF Rules.

 (c)   While determining the emoluments for the purpose of calculation of retirement benefits, Dearness Pay as admissible from time to time, shall be calculated on basis of pay plus 30% thereof in the case of   running   staff retired/retiring on or after 1-8-1981. 

925.   (i) Running staff learning the road shall be paid for the total kilometrage actually run instead of for three-fourth of the distance. 

(ii) Inflation of kilometrage on account of incentive scheme, ghat sections etc. is not admissible to the running staff learning the road. 

(iii) Not more than 3 trips in the up direction and 3 trips in the down direction shall be allowed for learning the road on each section.

926.  (i) Running staff traveling as passengers on duty before or after working trains or when they are called upon to work a train at outstations but have to return without working the train due to its cancellation shall be treated   as   performing "light duties" and shall be paid at   half   the   kilometrage actually traveled. 

(ii) In the case of trains which are provided with double sets of crew, the spare crew traveling in the crew Rest Vans shall be paid half the kilometrage admissible to the crew on duty. 

927. When running staff cannot be allowed running or other duties on account of: 

(a)   occurrence of natural calamities like breaches due to flood etc; or 

(b)  coal shortage. they shall be paid Allowance in lieu of kilometeage as admissible at Headquarters in terms of Role 907(a). 

928.  The total kilometrage earned by the running staff during a month shall be rounded off to the nearest 50 kms, i.e., 1 to 24 kms. will be disregarded 25 to 74 kms. shall be rounded off to 50 Kms and 75 to 99 kms. shall be rounded off to 100 kms, 

929.  With the commencement of these Rules namely with effect from 1-8-1981, the provisions relating to Running Allowance in Chapter V of the Indian Railway Establishment Code Vol.1 and in Chapter IX of the Indian Railway   Establishment Manual shall stand modified to the extent and in the light of the provisions enumerated in these rules.

930. (i) The power to amend these rules shall vest in the President.

 (ii) The power to interpret or clarify the provisions in the application of these rules shall be exercised by the Ministry of Railways.

How to calculate the requirement of Running Staff ?


1.           Running staff review should be carried out after every six months i.e. on 15th  Jan. and 1st  July by STA (Senior technical assistant) of the division.

2.           Before preparing review, loco pilot's links of all the sheds should be got prepared and vetted by personnel branch.

3.           Statement of avg. hours on road and no. of goods

4.           Trains ran during last six months for each section should be ready duly approved by Sr.DOM/DOM. A list of shunting' points and DMTs running to be prepared and signed by Sr. DOM/DOM.

5.           Mail/Express/Passenger Loco pilots requirement to be worked on the basis of loco pilots/crew links.

6.           For goods crews - the requirement should be worked out as per power plan signed by Sr.DME(P) and Sr. DOM. 7.67 Crews are to be demanded for one freight POL. Separate crews to be demanded for the activities which cannot been covered in power plan e.g., Light engine and Empty coaching rakes running etc.

7.           30% leave reserve and 10 % trainee reserve should be demanded for this additional requirement.

8.           Shunters should be demanded @ 1 against 8 hrs. point. Also rest giver @ 1 for 6 shunters to be demanded. Leave reserve and trainee post to be demanded separately.

9.           Requirement of DSL assistants should be same as that of loco pilots (Excluding motormen where no assistant loco pilot is required).

10.       Running staff review duly signed by Sr. DME/Sr DEE should be put up to Sr. DAO for vetting.

11.       After accounts vetting sanction of DRM be taken and Sr. DPO will issue circulars of revised sanction.

+ Running supervisors review should also be made with staff review @ 1 loco Inspector against 25 loco pilots or 50 shunters. No rest giver allowed. Leave reserve 12.5%.




1.           1. Loco pilot/Crew links are prepared by CPRC/CTLC and got verified from Personnel Branch. Objective of crew links is to ensure optimum utilization of crews.

2.           Train timings to be checked from the latest timetable.

3.           Links to be prepared before promulgation of new time table.

4.           Max. duty hours in anyone trip should not exceed 10 hours.

5.           Avg. duty hours in a fortnight should not exceed 104 hours.

6.           Min. no. of rests in a month should be 5 of 22 hrs. or 4 of 30 hours including night in bed from 22 hrs. to 6 hrs. from sign off to sign on.

7.           Efforts should be made to include all the sections in the link to avoid giving learning road again and again.

8.           Min. out of station rest in case less than 8 hrs. duty in the previous trip should be 6 hrs from sign off to sign on. In case duty is 8 hrs or more than 8 hrs, then 8 hrs. rest to be given. In case of short trips of less than or equal to 5 hours then duty performed plus 1 hrs. will be sufficient.

9.           Min. home station rest should be

(a) If duty performed in the last trip is less than 8 hrs., then 12 hrs

(b) If duty is 8 hrs. or more. then 16 hrs.

(c) If staff is required to work train less then stipulated rest then breach of  rest allowance is payable to running staff.

10.       Link having the maximum earning kilometerage should be worked by senior most loco pilots and so on.

11.       Separate links should be prepared for superfast trains such as Rajdhani/Shatabdi Exp.

12.       Chronic late running trains should be kept in view to avoid link failures.




1.     Loco/Power links are prepared by HQ.'s office and circulated to the divisions. The objective of power links is to ensure optimum utilization of powers.

2.     Train timings should be checked from latest time table.

3.     Links to be prepared before commencement of new time table.

4.     Efforts should be made to send the loco to home shed for servicing within the stipulated schedule time

5.     Minimum possible out station halt should be provided.

6.     Ensure loco is permitted to run on the sections at the max. permissible speed of the train.




1.     To be prepared once in six months.

2.     Avg. No. of trains run on each section per day and Avg. hours on road for last six months duly signed by Sr.DME(P) and Sr.DOM to be prepared.

3.     Formula:


Section wise average freight POL for the last six months to be calculated as under:

Bare POL = PDD + HOR + PAD

(POL=Power on line ; PDD = Pre departure detention; HOR=Hours on road; PAD=Post arrival detention)


4.     3.5 % further growth and 10% Bunching allowance to be demanded on Bare POL

5.     Loco's requirement. for DMT. ART. and other loco' s which remain in outage but not added in POL for the purpose of calculation of average kilometers to be added in the bare requirement.

6.     To arrive total POL. last six month average POL of shunting loco link WDS-4, WDS-5 pilots and Mail lie over to be added in the POL calculated above.

7.     Mail/Exp./Pass. Loco requirement to be worked out on the basis of loco link. Add 10% for major repair allowance.

8.     For shunting services, work out number of points for 8 hours shunting, demand 0.33 POL. Add 1 loco as overlap against 06 loco. Add 10% for major repairs.

9.      Kms formula: Total kms earned on the Avg. per day during last six months divided by average loco utilization.

Promotional avenues for Loco Running Staff _______