Leave reserve – provision of in non-gazetted categorized (RBE no. 222/91)

 

Railway Board’s letter no. E(G)91 LR1-2 (Master Circular) dated 25.12.1991

 

 

 

The sanctioned strength of Group ‘C’ and ‘D’ staff includes a leave reserve provision, which varies according to the essentiality of providing relief to the Railway servants, who avail leave or have to be necessarily away on other/miscellaneous requirement.

 

 

Percentage of leave reserve which have been prescribed for provision in the carious categories, based on the Adjucators’s award, have been given below:

 

Sno.

Categories

Percentage provision

1.             

Operating staff requiring replacement even for sort periods for normal working – Group ‘C'

16 – 2/3% to 30%

2.             

Operating staff requiring replacement even for sort periods for normal working – Group ‘D'

16 – 2/3% to 30%

3.             

Loco running staff of all grades

15% to 30%

4.             

Guards Grade ‘C’

15% to 30%

5.             

Commercial staff, Inspectorial of Supervisory staff and such staff of all departments as require replacement even for short periods for smooth and efficient working

15% to 25%

6.             

Group ‘D’ staff of commercial and other departments as require replacement even for short periods for smooth and efficient working

15% to 25%

7.             

Office clerks, workshop staff and such staff of all departments, who need not be replaced for short periods – Group ‘C’ and skilled

12.5%

8.             

Group ‘D’ and semi-skilled

12.5%

9.             

Unskilled and other categories for whom substitute can be engaged

12.5%

                                                           

                        (Ref : Board’s letter no.    E(Adj.)48 LR-1 dated 14.08.1951,

                                                                        E(S)I-58 Adj/LR1 dated 12.06.1958,

                                                                        E(G)73 LR1/11 dated 03.12.1973)

 

 

Ordinarily, the leave reserve should be provided in the lowest category in each normal promotion group. However, in certain categories, the leave reserve may be provided in intermediate grades so as to avoid a long chain of relieving arrangements, which would militate against efficient working and also administrative flexibility besides involving additional daily allowance. Categories (Loco Running staff only) where the leave reserves have been permitted to be provided in intermediate grades have been shown below:

 

 

Sno.

Category

Grade-I Category in which leave reserve provision has been allowed

1

Mail Driver ‘A’ Special

` 550-750/1640-2900

Passenger Driver

` 550-700/1600-2660

Leave reserve for Driver’A’ Special and Driver ‘A’ to be in Driver ‘A’ grade of ` 550/700.

(Ref. Board’s letter no. PCIII/84/UPG/19 dated 25.06.1985)

2

Goods Driver

` 425-640/1350-2200

In the category of Driver ‘B’

(Ref. Board’s letter no. E(G)68LR1-12 dated 05.12.1968)

3

Drive ‘C’

` 330-560/1350-2200

In the category of Driver ‘C’

(Ref. Board’s letter no. E(G)73LR1-19 dated 20.04.1974)

4

Shunter

` 330-560/290-400/1200-2040

In the category itself

(Ref. Board’s letter no. E(G)68LR1/12 dated 17.09.1969)

5

Fireman ‘A’ & ‘B’

` 290-350/950-1500

 

Assistant Electric Loco Driver

` 290-350/950-1500

To be provided in category itself

(Ref. Board’s letter no. E(G)68LR1/12 dated 28.03.1969 & PCIII/84/UPG/19 dated 25.06.1985)

6

Shunter (Diesel)

` 1200-2040

To be provided in the same grade

(Ref. Board’s letter no. E(G)68LR1/12 dated 28.03.1969)

7

Loco Supervisory Staff such as Loco Foreman, Loco Inspectors etc. in the channel of Promotion of Loco Running Staff

Leave Reserve to be provided in the category of Driver ‘B’

 (Ref. Board’s letter no. E(G)68LR1/12 dated 17.09.1969)

[For all categories click here]

 

(Ref : Board’s letter no.    E(Adj.)48 LR-1 dated 14.08.1951,

                                                                        E(S)I-58 Adj/LR1 dated 12.06.1958,

                                                                        E(G)62 LR1/1 dated 10.04.1963)

 

 

Leave reserve should not be provided in the categories of staff of Railway Schools who get holidays during the vacation and who have been excluded from the scope of Hours of Employment Regulations.

 

 (Ref : Board’s letter no.   E(Adj.)48 LR-1 dated 14.08.1951,

                                                                        E(G)83 LR1/4 dated 03.05.1985)

 

 

 

 

The provision of leave reserves as per percentages mentioned above will apply to the permanent posts. Leave reserves with reference to the temporary posts should be provided at 7/8th of the percentages prescribed in respect of permanent posts. For this purpose, the number of sanctioned temporary posts as on 1st April abd 1st October of each year should be adopted.

 

                        (Ref : Board’s letter no.    E(Adj.)48 LR-1 dated 26.11.1951)

 

 

Leave reserve percentage, wherever they are below the minimum percentage prescribed, should be brought up to the minimum, except in respect of posts chageable to the Demand pertaining to the Administration. In the case of Loco Running Staff and Guards, the leave reserve may be provided at the maximum of 30% and 25% respectively.

 

(Ref : Board’s letter no.    E(G)73 LR1/11 dated 03.12.1973,

                                                                        E(G)78 LR1/2 dated 30.06.1978,

                                                                        E(G)70 LR1/2 dated 27.04.1973)

 

 

The provisions of leave reserves in intended to cover absenteeism on various counts i.e., not only leave but also other purpose like joining time on transfer, vision tests, training courses, court attendance, attendance at enquiries, PNM meetings selections etc. Leave reserves should, therefore, be utilized for the purpose for which they are intended and they should not be posted against regular vacancies by keeping the leave reserve posts vacant for long periods.

 

(Ref : Board’s letter no.    E(G)70 LR1/15 dated 12.11.1970,

                                                                        E(G)73 LR1/11 dated 03.12.1973,

                                                                        E(G)78 LR1/83 dated 26.12.1978)

 

  

Distribution of leave reserves should be made in such a manner as to afford their quick availability wherever they are required, with minimum dislocation for the leave reserves themselves. Decentralised control of leave reserves should be observed.

 

(Ref : Board’s letter no.    E(G)62 LR1/3 dated 07.05.1964,

                                                                        E(G)70 LR1/1 dated 24.03.1972,

                                                                        E(G)83 LR1/5 dated 03.05.1985)

 

While considering any proposal for increase in the strength of leave reserves, the possible effect that the facility of encashment of leave on superannuation now available to the Railway servants may on the actual utilization of leave should be kept in mind. 

 

(Ref : Board’s letter no.    E(G)78 LR1/25 dated 21.12.1978)

 

 

[Click for original letter]

*****