Instructions for Regulating the Hours of Work and Periods of Rest of Running Staff

 

 

Scale of Rest at Headquarters and Outstations to running staff

 

1.       Rest at Headquarters :

         

          (a)      For duty of less than 8 hours       :        12 hours

          (b)     for duty of 8 hours of more         :        16 hours

 

Note  :

(i)       Duty means duty reckoned from ‘Signing On’ to ‘Signing Off’.

(ii)     In either case a man shall not be called upon to work under 6 hours of rest except when unavoidable necessity arises a s in the case of accidents or breakdowns.

                   (Rly Board’s letter no. E(LL)71/HER/9 dated 14.04.1972)

 

2.       Rest at Outstation when working other than short trips :

         

          (a)      For duty of less than 8 hours       : 2/3rd of duty performed

          (b)     For duty of 8 hours or more        : 8 hours

 

Note  :

Staff may be permitted to sign for rest at outstations to the extent of 6 hours if they so desires.

(Rly Board’s letter no. E(Adj.)48/PS/I Pt. I dated 08.02.1952)

 

3.       Rest at Headquarters and Outstations when working short trips :

 

The interval between trips shall be treated as ‘duty’ if it is equal to or less than one hour plus time allowed for train or engine attendance after the last trip plus time allowed for train or engine attendance before the next trip this period being increased at the discretion of the Rly Administrations, where local conditions, such as distance of running room of running room from the traffic yard, etc., warrant, such an increase.                   

(Rly Board’s letter no. E(Adj.)48/PS/I Pt. I dated 08.02.1952)

 

                  

Note  :

Board have clarified that all Running staff when they are employed on duties which provide for daily rest at Headquarters including those employed on shunting operations, suburban trains, ballast trains or working as pilots etc. will not be eligible to the grant of liberalized Headquarters rest as per Board’s letter of 14.04.1972. Such staff should continue to be given daily rest between two tours of duty in accordance with the provision of para 12(ii) of the Standing Instructions. However, if any Running staff normally employed in these operations are required to work trains out of Headquarter and returns, he will become eligible to outstation rest and also the liberalized Headquarter rest as laid down in the Board’s letter of 14.07.1972 mentioned above, before he is booked to take up his normal tour duty.  

         

 

5.              Periodic Rest to ‘other Running staff’

 

Like running staff, they shall get following periodic rest :

 

(i)                4 periods of not less than 30 consecutive hours each or 5 periods of not less than 22 hours. Consecutive hours each in a month. Periodic rest at Headquarters should always include a night in bed. However some portion of the rest may be given away from Headquarters and / or at intervals of more than 10 days.

 

6.       Traffic running staff – Time allowed for taking over and making over charge 

 

(a)      Passenger trains :

 

(i)                At Train Originating and Train Terminating stations – 30 minutes for taking over and 30 minutes for handing over.

(ii)              Other than Train Originating and Train Terminating stations – 30 minutes or less according to the halt of the train.

 

(b)     Goods Trains :

 

(i)                At Train Originating and Train Examination stations – 45 minutes for taking over and 30 minutes for making over.

(ii)              Other than Train Originating and Train Examination stations – 15 minutes for handing over.

(iii)            Shunting Train Goods – 45 minutes for taking making over.

(iv)            Ballast Train Guards – 30 minutes for taking and 15 minutes for handing over.

(v)              Brakesmen – 15 minutes for taking over and 15 minutes for making over.

(vi)            Water Special Guards – 30 minutes for taking over and 15 minutes for making over.

         

 

Note  :

Standing Instruction no. 17, the time taken for covering the distance between the period where the running staff are asked to report and the point from where trip services start/ terminate should be treated as duty provided the distance to be covered is over 0.80 kms. This will be in addition to the trip otherwise allowed for taking over and making over the adequacy additional duty time being decided in each individual case by the General Manager in consultation with FA&CAO. (Rly Board’s letter no. E(LL)65/HER/51 dated 01.04.1967)

 

7.       Travelling Spare on duty

 

The Govt. have accepted the recommendations of the Tribunal and accordingly the R.B in modification of the existing S.I. no. 8 have decided that the staff to whom the said provisions at present apply will be allowed credit for the time spent in traveling as passengers on duty in the manner indicated below :

 

(ii)              When worker not provided with facility of crew rest van travels a passenger on duty on any day beyond a radius of 8 kms from high place of duty. All time spent for traveling from the time he commence journey from the place of his duty will be treated as duty.

(iii)            No time spent as passenger on duty will count as duty.

(a)            When a worker does not travel on any day beyond radius of 8 kms from the place of his duty and

(b)           When worker is provided with facility of crew rest van. This should have effect from 01.08.1974 vide RB letter no. E(LL)73/HER(T)1 dated 20.01.1975.

  

8.       Periodic Rest Railway Employee

 

Running staff and “other Running staff” shall get the following periodic rest :

 

(a)   Continuous – 4 periods of not less than 30 consecutive hours each or 5 periods of not less than 22 consecutive hours each in a month. Periodic rest given at Headquarter should always include a night in bed.

 

9.       Night Duty - In the case of Running staff, continual night duty should not normally exceed 6 night at a stretch.

 

10.   Absence from Headquarter of running staffAttention is drawn to Boards letter no. E(LL)97/HER/II dated 30.09.1998 wherein the Railways were asked to keep a close watch at the divisional level and also periodically at the Zonal level to reduce the period of absence of Running Staff from Head quarters.

 

The issue had again been raised by AIRF for reducing the period of absence from the Headquarters to a maximum of 24 hours. The issue was discussed in the meeting held between Railway Board and AIRF on 8th & 9th Oct’2009. It was explained to the Staff Side that every effort will be made to reduce the duration of absence of the running staff from the headquarters to the extent possible. However, it will not be operationally prudent to restrict this duration to 24 hours as demanded.

 

Board desires that all cases of absence of more than 36 hours should be monitored closely with a view to restrict such absence within  reasonable limits.  [Ref. RB letter no. E(LL)2009/HER/1 dated 26.02.2010 (RBE no. 37/2010)]   

Note  :

(i)       Running staff as far as practicable should be advised of their periodic rest before its commencement.

(ii)     Revised form (G 225 F) must be maintained at HQr stations for all the running staff.

(iii)   In case of accidents, actual or threatened of when urgent work is required to be done to the Railway or to rolling stock or in any emergency such as wash-aways, derailments etc., which could not have been foreseen or prevented, staff must remain at their posts as long as required even if it is beyond their normal hours of work.

(iv)   Those staff who have performed duty of 8 hours or more may be permitted to sign for rest at outstations to the extend of 6 hours if they so desire, cannot claim 6 hours rest. (RB letter dated 28.03.1981)

(v)     Counting of waiting duty of Running staff as a period of duty for purpose of payment of overtime. Rly contention is that the period of waiting duty of the running staff has to be treated as duty while computing total duty hours for purpose a payment of overtime, is hereby confirmed. (RB letter no. E(LL)84/HER/I-19 dated 05.07.1985)

                             

                   

In supersession of the instructions of RB no. E(LL)77/HER/55 dated 30.08.1978, the Ministry of Railway have decided that the recommendations made by the committee of Running Allowance as enumerated above should be enforce with immediate effect and crew control cells be operated at crew booking points to ensure optimal and equitable utilizations of crew. (Rb E(LL)77/HER/55 dated 07.03.1981)

 

Note  :

(i)       A member of running staff when on rest is always aware of his booking for working a train after availing adequate rest at HQr and outstation and a call during the rest period cannot be taken as disturbing his rest. They are, however, to be informed 2 hours in advance to report for duty so that they nay prepare themselves. This 2 hours notice to work a train is given with in the rest period only and not after expiry of the rest.

(ii)     Staff are not given any credit when they attend DPC’s office or shed, station for their payments during their rest periods.

(iii)   Reasonable distance for determining whether a call boy need to be sent or not, it is stated what meaning of reasonable distance may taken as distance of less than 1.1/2 miles which can be walked by a call boy in 30 minutes.

 

 

11.     Duty  at stretch of running staff (10 hours rule)

 

Railway Board’s letter no. E(LL)/91/HER_II dated 03.04.1992. In supersession  of all earlier instructions, it was decided to amend subsidiary instructions no. 17 (iii) as under:

 

(i)                The overall duty at a stretch of running staff from ‘signing on’ should not ordinarily  exceed 12 hours and crew should be entitled to claim relief thereafter.

(ii)              The running duty at a stretch should not ordinarily exceed 10 hours from departure of train and staff should be entitled to claim relief thereafter.

(iii)            In operational exigencies, the running duty may be extended beyond 10 hours within overall limit of 12 hours provided a due notice has been given to the staff by the controller before the completion of 8 hours of running duty.

(iv)            If a train does not reach, within the overall limit of 12 hours, its normal crew changing point / destination etc. and such point is approximately one hour journey away, the staff shall be required to work up to that point.

(v)              In exceptional exigencies of accidents/agitations/equipment failures, the staff may be required to work beyond prescribed limits, in such cases the controller should suitably instruct the staff.

(vi)            In order that the running staff are aware of their beat, at every crew HQs/Stations, the normal beat of the running staff of M/E/Pass/Goods trains should be prominently displayed on the notice Board.

 

12.     Breach of Rest allowance (BORA)

 

Board have decided that w.e.f. 01.05.1972, BORA will be payable to Running staff, if they are called upon to perform Running suty before completion of 16 hours rest a HQrs provided it is immediately preceded by a full term of 8 hours or more duty.

(RB letter no. E(P&A)II-72/RS-16 dated 15.11.1972 and dated 21.02.1973)

 

BORA is not admissible to the Running staff employed on duties which provide for daily rest at HQrs including those employed on Shunting operations, Suburban trains, Ballast trains or working as Pilots, etc. even if they are not allowed to avail of the rest as admissible under extant orders. These staff will, however, be entitled to Breach of Rest Allowance if their 16 hours rest at headquarters is broken immediately after the work trains outside the headquarters for 8 hours or more.

(RB letter no. E(P&A)11-72/RS-16(A) dated 31.03.1976)

 

Board have also decided that is so far as home stations of running staff are concerned where they are entitled to 12 hours rest at HQr after a spell of duty of less than 8 hours a day. BORA shall be payable if the rest is breached.  In, so far as outstations are concerned, there is no question of payment of BORA. (RB no. E(P&A)II-72/RS-16 dated 29.12.1977)

 

13.     Booking of running staff working unscheduled good trains on the ‘first in’, first out’ basis

 

          The committee of Running allowance (1980) has recommended that immediate action should be taken on the following lines

 

(i)                The actual day to day working of running staff particularly those working goods trains should be made the responsibility of a nominate supervisory officials.

(ii)              The enforcement of the first out system of booking should not be made right and inflexible. It should be administrated in a manner that will allow a measure a discretion to the local Railway Administration with a view to ensuring that running staff arte not made or work beyond reasonable limit in excess of the prescribed hours of employment in a fortnight.

(iii)            It would be desirable to devise a system whereby when the prescribed hours of rest at HQrs of a member of the running staff are completed and it is not possible to allot him  running or other duty immediately, he is advised for the probable period for which he would not be required.

(iv)            Crew Controller cells should be set up in all major shed and stations to ensure the optimum utilization of Loco and Traffic Running staff in particular, their proper booking, grant of periodic rest and avoidance of excessive overtime working.

 

       

          In supersession of the instructions of RB letter no. E(LL)77/HER/55 dated the 30.08.1978, the Ministry of Railway have decided that the recommended made by the Committee on Running Allowance as enumerated above should be enforced with immediate effect and crew control cells be operated at crew booking points ton ensure optimal and equitable utilization of crew.

(Rly Board’s letter no. E(LL)77/HER/55 dated 07.03.1981)

 

 Note  :

(i)       A member of running staff when on rest is always aware of his booking for working a train after availing adequate rest at HQr and outstation and a call during the rest period cannot be taken as disturbing his rest. They are, however, to be informed 2 hours in advance to report for duty so that they nay prepare themselves. This 2 hours notice to work a train is given with in the rest period only and not after expiry of the rest.

(ii)     Staff are not given any credit when they attend DPC’s office or shed, station for their payments during their rest periods.

(iii)   Reasonable distance for determining whether a call boy need to be sent or not, it is stated what meaning of reasonable distance may taken as distance of less than 1.1/2 miles which can be walked by a call boy in 30 minutes.

(iv)   Running staff should generally be classified as ‘C’. Periodic rest should be given as far as possible once in every 10 days.

  

 

14.     Resuming from leave by Running staff

 

(i)          Running staff, other than those working trains to fixed schedules., resuming duties after having reported sick, preceding the date of which they were to resume should report to their Supervisor on the day the fit certificate is issued, to facilitate their being called on duty any time after 0.00 hours on the next day.

(ii)        Such Running staff who are issued fit certificate in the forenoon should report to the Supervisor at the place of work within 2 hours from the time of issue of the fit certificate.

(iii)      Similarly, when such staff returned to their HQr after availing leave, they should report to the Supervisor at the place of work within 4 hours of the time of their arrival at the HQ station or on the date preceding the due date resumption regardless of the fact that they will be available for working trains on the next day.  

 

15.     Revision of Running Allowance

 

Board vide letter no. E(P&A))II017/LG-3/22 dated 19.08.1972 decided that in all cases of trains working where running staff fail to earn 120 kms in a rostered day, they should be allowed a minimum of 120 kms for that rostered day.  

 

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